A-Line Staffing

Compensation

Full Description

A-Line Staffing is now hiring an Executive Assistant for a hybrid position supporting a Marketing, Pharmacy, and Healthcare Delivery leadership team in Woonsocket, RI. If you are interested, please apply directly to this posting or email your resume and job title to Jenise at jnottage@alinestaffing.com for further consideration. This is a maternity leave coverage role (contract assignment). Schedule & Work Environment: • Hybrid schedule: Tuesday & Wednesday on-site in Woonsocket; Monday, Thursday, Friday remote • Must be located within 40–50 minutes of the Woonsocket office • Hours: 8:30 AM – 5:00 PM preferred (some flexibility required) Position Summary: Provides high-level administrative and operational support to executive leadership within the Marketing, Pharmacy, and Healthcare Delivery organization. This role ensures smooth daily operations, manages executive calendars, coordinates travel and meetings, and serves as a communication liaison between internal and external stakeholders. Key Responsibilities: • Perform complex calendar management; schedule meetings, coordinate logistics, and ensure deadlines are met. • Arrange domestic travel and process expense reports using Concur. • Onboard new hires – coordinate equipment, software, badges, and seat assignments. • Manage office and kitchen supply inventory – order, unpack, and restock as needed. • Plan and coordinate large meetings, reserve conference rooms, and organize lunches. • Provide backup support to other Executive Assistants. • Maintain confidentiality while handling sensitive information. • Conduct research, draft correspondence, and prepare reports as needed. • Serve as a communication liaison between leadership and internal departments. • Demonstrate strong customer service and responsiveness to co-workers and leadership needs. Qualifications: • 5+ years of Executive Assistant experience supporting senior or executive-level leadership. • Strong proficiency in Microsoft Office Suite (Outlook, Outlook Calendar, Word, Excel). • Experience with travel arrangements and expense reporting. • Experience ordering office supplies, stocking, and managing vendor relationships. • Proven ability to plan and support large meetings and coordinate catering/logistics. • Excellent written, verbal, and interpersonal communication skills. • Strong organizational and multitasking abilities. • Ability to work independently and handle confidential information with discretion. Preferred: • Experience with Concur (travel and expense system) Education: • Bachelor’s degree preferred or equivalent professional training/experience If you are interested, please apply directly to this posting or email your resume and job title to Jenise at jnottage@alinestaffing.com for further consideration. INDKL Job Types: Full-time, Contract Pay: $30.00 per hour Expected hours: 40 per week Benefits: • Dental insurance • Health insurance • Life insurance • Vision insurance Ability to Commute: • Woonsocket, RI 02895 (Required) Ability to Relocate: • Woonsocket, RI 02895: Relocate before starting work (Required) Work Location: In person