9th Way Insignia

Compensation

Full Description

9th Way Insignia is a service-disabled, veteran-owned small business bringing transformative technology to our government customers so they can achieve their missions. Our specialties include cybersecurity, cloud modernization, software development, data analytics, enterprise architecture, enterprise IT, analytics, process automation, and artificial intelligence. Learn more about 9th Way Insignia at https://9thwayinsignia.com/. Team (Project) Introduction 9th Way Insignia has an opening for a Business Operations Coordinator to join our team. As a Business Operations Coordinator, you will act as a force multiplier for the corporate team. The Business Operations Coordinator will streamline calendars and communications, run the operating cadence (agendas, action items, follow-through), coordinate cross-functional initiatives, and produce crisp executive-level materials that keep our organization moving. Professional Level Level 3 Responsibilities Manage complex calendars, meeting logistics, and travel for senior staff; anticipate conflicts and priorities. Drive the executive operating rhythm: set agendas, capture decisions, publish action logs, and ensure follow-up to closure. Prepare briefings, talking points, and executive presentations; distill complex inputs into clear, concise outputs. Orchestrate multi-stakeholder projects across Operations, Human Capital, PMO, BD, and Finance; surface risks, owners, and dates. Stand up lightweight processes, SOPs, and templates that reduce rework and improve throughput. Draft and edit executive correspondence, announcements, and meeting read-outs; maintain version control and distribution lists. Build and maintain shared spaces (SharePoint/Teams/Drive) with clean naming, folder structures, and access controls. Run high-stakes meetings end-to-end (prep, facilitation support, timing, and capture). Serve as a polished front-line point of contact for internal leaders and external partners, exercising discretion at all times. Support strategic initiatives and time-bound task forces; create trackers, dashboards, and simple metrics. Handle confidential items with judgment; escalate issues promptly and appropriately. Requirements 5–8+ years in executive support, business operations, project coordination, or a similar role (professional services or GovCon preferred). Demonstrated mastery of calendar/travel management, executive communications, and meeting production. Proven ability to set structure (agendas, action registers, cadences) and hold teams to deadlines without formal authority. Advanced proficiency with Microsoft 365 (Outlook, PowerPoint, Excel, Word), Teams/SharePoint. Exceptional writing, proofreading, and slide-building skills; crisp, executive-level presence. High integrity and discretion managing sensitive information. Preferred/Desired Experience supporting multiple executives simultaneously and/or a PMO/operations function. Light analytics/reporting skills (dashboards, simple KPIs). Process-improvement mindset (SOPs, templates, checklists). Familiarity with GovCon rhythms (IPR prep, staffing reports, compliance). Salary Range $61,180—$80,000 USD 9th Way Insignia’s range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law. Clearance/Background Investigation Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information. Benefits Eligible employees will have access to our comprehensive benefits package which includes Medical, Dental, Vision, Voluntary Life Insurance, 401(k), Basic Life A&D, STD, LTD, PTO, Telehealth, paid holidays, FSA, HSA. Additional resources include our Employee Assistance Program (EAP) and Traveling Assistance. Legal We’re an equal employment opportunity employer that empowers our people to fearlessly drive change – no matter their race, color, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, age, marital status, sexual orientation, gender identity, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, or local law.