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Virtual Assistant and Operations Coordinator 10 Hours per Week (IC-OL) - Mom to Virtual Assistant - Jacksonville, FL - work from home job Company: Mom to Virtual Assistant Job description: We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at . Key Responsibilities • Email Management: Efficiently manage and organize emails, ensuring timely responses and appropriate prioritization of communications. • Urgent Matters: Identify and escalate urgent matters to appropriate parties for quick resolution, ensuring that critical issues are addressed promptly. • Bookkeeping: Handle basic bookkeeping tasks, maintaining accurate records and reconciling expenses as needed. • Vendor Documentation: Collect W9 forms from vendors and forward them to the Accounting department, ensuring compliance with financial requirements. • Product Catalogs and Orders: Collaborate with potential buyers by sending logos, graphics, and managing orders for product catalogs. Ensure that branding and product information are accurately represented. • Social Media Communication: Coordinate communications with the social media team when necessary, providing relevant information and updates. • Graphic Creation: Utilize Canva to create templates with branding and logo. • Project Support: Assist with various projects as they arise, utilizing your organizational and multitasking skills to contribute effectively. • Personal Matters: Schedule appointments and make reservations. Requirements • Proven experience as an Executive Assistant to C-level executives or VPs is essential. • Exceptional organizational skills and attention to detail. • Ability to handle sensitive and confidential information with the utmost discretion. • Comfortable using social media. • Proficiency in using Gmail and Canva for communication and basic graphic design tasks. • Familiarity with bookkeeping tasks and financial documentation. • Effective communication skills, especially in text and email communication. • Ability to manage up and provide support to superiors as needed. • Intuitively organized and able to manage tasks efficiently. • Tech-savvy mindset with the ability to learn and adapt to new tools. • Ability to take initiative. • Availability for a minimum of 10 hours per week to complete tasks and support ongoing operations. • EST, CST, or MST Time Zones Benefits There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions. Expected salary: Location: Jacksonville, FL Job date: Fri, 25 Aug 2023 22:09:41 GMT Apply for the job now!