University of Utah

Compensation

Full Description

Administrative Project Coordinator Job Summary The University of Utah Division of Games—a national leader in games and interactive media—seeks a dynamic and detail-oriented Administrative Project Coordinator to support both academic operations and international partnerships. This full-time position is split equally between: • Coordinating course scheduling, curriculum updates, scholarship processing, and special projects for the Division of Games on the Salt Lake City campus, and • Supporting ongoing collaboration with the University of Utah Asia Campus (UAC) in Incheon, South Korea. This is a unique opportunity for an individual who thrives in fast-paced academic environments, has strong intercultural communication skills, and is eager to contribute to one of the top-ranked games programs in the world. Why Join the Division of Games? The Division of Games at the University of Utah is a world leader in games education, research, and industry partnerships. Our work spans disciplines, cultures, and continents, offering a bold, collaborative environment for students and professionals. As part of a passionate, future-focused team, you will help build innovative academic structures and cross-cultural experiences that empower the next generation of game creators. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget. Responsibilities 50% - Academic Operations (Salt Lake City Campus) • Manage semester course scheduling in collaboration with Division leadership and central campus scheduling offices. • Coordinate and administer the Division's scholarship application and award processes, ensuring alignment with deadlines and university policies. • Maintain records and data related to course offerings and scholarship distribution; prepare internal reports, and assist with curriculum and catalog updates, and program administration as needed. • Serve as a key support resource for Division leadership in managing special projects and new initiatives. Engage a wide range of stakeholders and partners in context-appropriate ways. 50% - UAC Program and Project Coordination • Coordinate academic and experiential efforts between the Division of Games in Salt Lake City and the University of Utah Asia Campus (UAC) in South Korea. • Work flexible hours (primarily afternoons/evenings Mountain Time) to support coordination across time zones. • Facilitate communication between campuses and support joint initiatives such as Game Jams, internships, and experiential learning programs. • Oversee administrative processes for shared programs and projects; maintain relevant records, documentation, and tracking systems. • Provide administrative support to faculty and senior personnel involved in UAC-related efforts. • Assist in the planning and coordination of events, workshops, and meetings across campuses. Minimum Qualifications EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Operations Program Manager, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience. Preferences Required: • Bachelor's Degree plus 4 years of directly related work experience, or a Master's degree and 2 years of directly related work experience (one year of college education is equivalent to one year of related work experience). • Demonstrated organizational and communication skills. • Ability to work independently and collaboratively with diverse teams. • Flexibility in scheduling to support international coordination. • Commitment to detail, follow-through, and deadline-driven work. Preferred: • Master's degree. • Experience with higher education administration, especially support for unit leadership. • Intercultural communication skills and experience working with international partners. • Familiarity with the gaming community, game education, or creative technology environments. • Experience coordinating complex, multi-stakeholder projects. • Proficiency in Korean language is a plus but not required. Special Instructions Requisition Number: PRN43714B Full Time or Part Time? Full Time Work Schedule Summary: Work flexible hours (primarily afternoons/evenings Mountain Time) to support coordination across time zones. Department: 01508 - Games Location: Campus Pay Rate Range: $55,000-$65,000 Close Date: 12/31/2025 Open Until Filled: To apply, visit https://utah.peopleadmin.com/postings/193076 jeid-2717f3a07edffb48a645d734fdec03d4