University of Houston System

Compensation

Full Description

Department: Scholars Academy Salary: $41,387 Description: Job Summary The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit. Duties • Provides general assistance and information to students, faculty, and staff as required • Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards • Maintains records relating to administrative, financial, and human resources matters • Prepares expenditure and personnel documents; assists with budget reconciliations • Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments • Prepares and distributes communications and correspondence on behalf of others • Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures • Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements • Assists with coordinating events; attends and assists at events as required • Maintains departmental inventory Marginal Duties • Performs all other duties as assigned • Performs tasks related to specific department/college Supervisory Responsibilities Direct Reports: • May supervise Student Employees Delegation of Work: • May assign work to subordinate(s) Supervision Given: • May supervise the work of student workers Qualifications Required Education: • 30 hours of college course work • Experience in lieu of education Required Experience: • Minimum of two (2) years of related job experience • Education in lieu of experience License/Certification: • None required Preferred Qualifications • None Knowledge, Skills and Abilities Knowledge: • Knowledge of general office and administration tasks and equipment • knowledge of relevant university policies and procedures Skills: • Good technical skills, including strong proficiency in MS Office and PeopleSoft • Strong analytical and problem solving skills • Excellent interpersonal, communication, and customer service skills • Good attention to detail • Strong organizational skills Abilities: • Ability to work in a timely manner • Ability to multitask • Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community Work Location and Physical Demands Primary Work Location: • Works in an office environment Physical Demands: • Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks • Must have precise hand-eye coordination and the ability to identify and distinguish colors • Must have the ability to move items of up to 40lbs All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.