The Planet Group

Compensation

Full Description

Administrative Assistant Location: Hybrid onsite in Cupertino, CA Schedule: 40 hours Duration: 12 Months; potential to extend Pay: $56-$58.32/hr, DOE The Planet Group is looking for a Administrative Assistant to join our well-known Fortune 500 client on a 12-month contract, working a hybrid schedule in Cupertino, CA. Administrative Assistant Qualifications: • 4+ years experience supporting Sr Manager level or higher discipline leads and/ or cross-functional teams in an administrative / coordination capacity • Bachelor's degree or equivalent experience • Experience working with/understanding the needs of creative organizations • Experience collaborating with distributed teams — the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones • Experience planning, coordinating and communicating team meetings and events, in person and virtually with distributed teams • Comfortable operating as part of a greater team of administrative assistants that support one another • Strong attention to detail and accuracy • Superior organization skills - has an organized approach to time management, and is adaptable to inevitable changes • Works effectively with minimal guidance and supervision, and can independently problem solve • Adept and professional in communication with cross functional stakeholders and senior management • Consistently adapts/improves their processes to get things done more effectively • Discretion in handling confidential materials and issues • Experience with virtual collaboration tools (Quip, Slack, Webex) • Willingness to be available after business hours on occasion • Highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly • Tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment • Significant experience in assisting senior leaders in current or past positions • Ability to complete all physical requirements of the job with or without a reasonable accommodation Administration Assistant Description: • Coordinate between multiple team leads and their respective groups and cross-functional partners • Assist Creative Operations senior leaders and their teams with administrative tasks • Heavy calendar management • Meeting prioritization and scheduling between multiple senior leads, their teams and cross functional partners • Adjust schedules due to changes from conflicting meetings that come up last minute • Liaise with executive admins to coordinate scheduling of key leadership meetings • Arrange domestic and international travel and process expense reports as needed • Assist with note-taking in select meetings and help drive post-action items • Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, business off- sites, and Town Hall meetings • Occasionally handle increased durations of walking and standing, and lifting and carrying of items up to 25 pounds • Liaise with local site teams and corporate meetings and events teams as needed • Answer correspondence and redirect as needed to appropriate team members • Assist with communicating team updates