Rivia Mind

Compensation

Full Description

Join to apply for the Administrative Assistant - Remote role at Rivia Mind Join to apply for the Administrative Assistant - Remote role at Rivia Mind Where We Are: We are a psychiatrist-owned mental health practice rooted in New York City, serving individuals across New York, New Jersey, Connecticut, Florida, and Massachusetts through both virtual and hybrid appointments. With a 360° view of each individual , we provide compassionate, science-based care that honors the full complexity of a person's biology, psychology, and life circumstances. We go beyond symptom management with an interdisciplinary care model grounded in collaboration, personalization, and delivered with warmth, respect, and clinical integrity. A foundation of shared values and reciprocal support Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind. Organized, professional, and self-motivated Administrative Assistant to assist members of the leadership team. Primary responsibilities will include calendar management and coordination of schedules, preparation of meetings, coordinating company events, assisting with special projects, and handling administrative day-to-day tasks. Administrative Assistant must be available 9:00AM - 5:00PM EST with occasional availability outside of those hours. Application Window: Manage calendars for COO and CEO, including scheduling internal and external meetings, coordinating travel, and supporting protected time for priority initiatives Support company-wide meetings and ad hoc travel requests, including but not limited to the leadership team Screen and prioritize requests, phone calls, and other communications; draft responses on behalf of executives when appropriate Prepare and edit documents, presentations, and reports for executive meetings and external partners Coordinate meetings, including agenda preparation, note-taking, and tracking follow-up action items Assist with expense tracking and reimbursement processes for executives Assist in the planning, execution, and tracking of special projects led by the COO and CEO Facilitate and support committee meetings and company-wide documentation, including policy and procedures, as requested Maintain confidentiality when handling sensitive clinical, People Operations, or business information Support data integrity, enterprise administration, and maintenance within company-wide applications such as Google, Salesforce and Monday.Manage and execute all event-related logistics of in-person and virtual events under supervision of Chief People Officer; as well as assist with both in-person and virtual client engagement activities Deliver high-level customer service while representing Rivia Mind and serving as a primary point of contact for external contacts Required Education Level: Bachelor's Degree Minimum 2 year of experience in administrative support or customer service Experience managing technical and confidential tasks Comfortable supporting C-Suite members in a virtual setting Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com, Salesforce and EHR/EMR platforms when applicable) Expert computer skills and technical aptitude required Our robust benefits package is designed to provide support in every facet of your life—personal, professional, and financial. Medical Coverage - HDHP, PPO or PPO Buy-Up Health Savings Account, Flexible Spending Account, and Dependent Care Account Options Dental & Vision Insurance Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans Observed Holidays & Annual Office Closure Medical & Parental Leave (in accordance with State and Federal Laws) Financial Wellness: 401(k) Retirement Plan and employer match Short-Term & Long-Term Disability Group Life/AD&D Insurance Employee Assistance Program (EAP) We're committed to helping you thrive in our Rivia Community. Administrative Employment Status: Full Time (40 hours a week) Remote with Occasional Travel Work Schedule: Monday - Friday within normal hours of Operation (9am to 5pm EST), primarily remote, but with the ability to come into the office as requested, with advance notice Because this is not a solely on-site role, your primary residence must remain in one of these approved states. Please note that residing outside of these states—even temporarily—may result in employment eligibility issues, tax implications, or other regulatory concerns. When applicable, Location, Work Environment, Licensure & Certifications, Specialty Experience, Education & Training, etc. Please note that the compensation details listed in the United States role postings reflect the base salary only, and do not include possible bonus or benefits if applicable to the role. It is the policy of Rivia Mind to provide equal employment opportunities without regard to race, color, ancestry, religion, sex, gender identity or expression, pregnancy, age, ethnic or national origin, immigration or citizenship status, hair, weight, height, disability, marital status, veteran status, sexual orientation, genetic information/GINA, political affiliation or acticivity, or any other protected characteristic under applicable law. It is also the policy of Rivia Mind that qualified individuals with disabilities receive equal opportunity regarding job application procedures, hiring, and all aspects of the employment process. Rivia Mind is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of Rivia Mind to provide reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, pre-employment testing, to otherwise participate in the selection process, to perform the essential job functions, and/or to receive other benefits and privileges of employment, please contact us directly. This policy is in accordance with applicable federal, state, and local laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, and the Genetic Information Nondiscrimination Act. We are unable to sponsor work visas at this time. If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at View email address on click.appcast.io level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Get notified about new Administrative Assistant jobs in Ohio City, OH . We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #