Peninsula Hardwoods, Inc.

Compensation

Full Description

Administrative Assistant – Join a Family Legacy! Administrative Assistant Terry Lumber & Supply Co. & Peninsula Hardwoods Peninsula, OH 44264 $20.00 per hour | Part-Time (20-25 hours/week, 3 days/week) About the Opportunity Step into a pivotal role supporting two thriving, long-established businesses: Terry Lumber & Supply Co. and Peninsula Hardwoods. We are a third-generation, family-owned operation built on a legacy of quality service since 1940. This Part-Time Administrative Assistant position offers a stable, flexible schedule (20-25 hours, 3 days a week) and the chance to become a core member of our dedicated team, driving efficiency across our financial and operational departments. If you are a finance-savvy professional seeking meaningful, impactful part-time work, this is your opportunity! Compensation and Exceptional Benefits We believe in rewarding our employees with a competitive package, even for part-time hours: Hourly Pay: $20.00 per hour Retirement: Simple IRA Retirement Plan with guaranteed company match Security: Health Insurance (Eligibility based on company policy for part-time status) Perks: Paid Time Off (PTO) and a generous Employee Discount on Lumber and Building Materials. Flexibility: Enjoy a fixed, flexible three-day work week. Key Responsibilities (The Impact You'll Make) 1. Financial & Accounting Leadership You will be the backbone of our financial structure, ensuring accuracy and cash flow: Accounting Expertise: Utilize your strong proficiency in QuickBooks Online and QuickBooks Desktop for all data entry (invoicing, POs, inventory, timekeeping). Be prepared to learn our specialized point of sale and ERP system quickly. Cash Flow Management: Take ownership of Accounts Receivable, including the critical task of managing collections on past due accounts professionally, and ensuring timely handling of Accounts Payable. Verification: Lead the process of reconciling multiple bank statements and multiple general ledger accounts on a regular basis. Compliance: Assist management by preparing necessary data for various quarterly and annual tax reporting requirements. 2. Operational & Customer Service Excellence First Impression: Be the welcoming voice and face of our company. Your professionalism will shine as you promptly and efficiently answer incoming phone calls, directing customers to the sales staff or proper personnel. Sales Support: Act as a critical link between administration and sales, and managing the distribution of sales-related emails. HR Support: Confidentially maintain employee records and assist with onboarding logistics. 3. Administrative & Clerical Support Efficiency: Maintain an organized and professional office environment, managing supplies, equipment, and files. Communication: Manage correspondence (mail, email) and prepare, edit, and proofread essential internal reports and documents. Qualifications (What You Bring) Required Skills & Experience High School Diploma or equivalent; associate's degree or higher preferred. Minimum of 3 years of proven experience in a busy administrative or office management role. Essential: Deep proficiency and experience navigating both QuickBooks Online and QuickBooks Desktop. Strong command of Microsoft Office Suite (Word, Excel, Outlook). Exceptional organizational skills and meticulous attention to financial detail. A proven ability to prioritize, multitask, and effectively manage deadlines within a part-time schedule. Excellent verbal and written communication skills, critical for both professional collections and client interaction. Preferred Attributes Previous experience in the lumber, construction, manufacturing, or distribution industries is highly valued. A friendly, professional demeanor with a commitment to maintaining our tradition of outstanding customer service. Pay: From $20.00 per hour Expected hours: 20.0 – 25.0 per week Benefits: • Employee discount • Flexible schedule • Health insurance • Life insurance • Paid time off • Retirement plan Work Location: In person