North Coast Council Application Consortium

Compensation

Full Description

POSITION: TREASURER ASSISTANT (BUDGETARY, PAYABLES) - (Anticipated) Reports to: Treasurer 260 work days, 7.5 hours per day Job Objectives: Assists with the effective operation of the treasurer's office in the areas of budget and payables. Addresses issues that arise during the absence of the treasurer within the limits prescribed by law. Minimum Qualifications: • Associate degree with training in accounting or closely related field and satisfactory pre-employment skill test score and/or High School Diploma with at least five (5) years of experience in a school district's treasurer's office working with budgets and accounts payable • Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.). • Documentation of a clear criminal and ethical record. • Complies with drug-free workplace rules and board policies. • Bookkeeping skills and the ability to compute mathematical data accurately. • Experience with governmental fiscal operating procedures is desirable. • Meets all prerequisite qualifications to be bonded. • Basic knowledge of budget process, and accounts payable • Congenial telephone etiquette. • Multitasking ability and strong diplomacy skills. • Proficiency in the use of automated financial data processing systems. • Proficient in office protocol and the use of information technology systems. • Proficient in data entry, spelling, proofreading, and the correct use of grammar. • Proficient in the use of computer software and maintenance of office financial records. Responsibilities and Essential Functions: The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions. • Performs administrative support duties. Takes the initiative to perform routine tasks independently. Organizes and maintains a functional filing system that ensures the safe retention and efficient retrieval of office records. • Upholds board policies and follows administrative procedures. • Promotes a favorable image of the school district. Supports community partnerships that enhance district programs and services. • Respects personal privacy. Maintains the confidentiality of privileged information. • Answers the telephone. Directs calls based on the nature of the inquiry. • Takes/delivers messages. Manages calls efficiently to keep telephone lines open. • Keeps current with policy and procedure changes in budget, insurance and payroll. • Helps keep staff informed about procedural changes as directed. Refers inquiries requiring policy interpretation to administrative staff. • Uses a computer to prepare and process information (e.g., input, compile, tabulate post, store, retrieve, scan, modify, print, etc.). • Verifies the accuracy of database information as directed. • Composes and types routine correspondence, memos, notes, forms, etc. • Assists with the preparation of all fund budgets/appropriations and yearly, quarterly and monthly reports, as directed. • Collects, compiles, edits, and types statistical data and reports as directed. • Uses photocopying and duplicating-equipment to reproduce documents. • Processes mail and faxes (i.e., incoming, outgoing, and interoffice). • Types, duplicates, assemble, and processes routine and special mailings. • Assists with committee assignments and/or special projects as directed. • Monitors and reorders office supplies to maintain reliable service levels. • Maintains forms related to administrative procedures and program functions. • Prepares complete and systematic financial records as directed. Assembles accurate data for financial analysis/forecasting when requested. Works cooperatively with auditors and other Treasurer's staff members. • Analyzes monthly account statements. Prepares recaps as directed. • Helps maintain fixed asset records. Updates the inventory list and depreciation schedules. Prepares end-of-year reports. • Keeps files and supplies properly stored to maintain an orderly office. • Periodically discards archived records as directed. Follows the records retention and disposal schedule adopted by the board. • Keeps current with advances in office technology. Updates office procedures. • Works cooperatively with superintendent's secretary and staff assigned to the superintendent's office. • Places calls for maintenance and repair services as directed. • Cross-trains with other office staff as directed. Offers assistance when needed. • Participates in staff meetings and professional growth opportunities as directed. • Accepts personal responsibility for decisions and conduct. • Wears appropriate work attire and maintains a neat appearance. • Strives to develop rapport and serve as a positive role model for others. • Performs other specific job-related duties as directed. Abilities Required: The following characteristics and physical skills are important for the successful performance of assigned duties. • Demonstrates professionalism and contributes to a positive work environment. • Performs prescribed activities efficiently with limited supervision. • Reacts productively to interruptions and changing conditions. • Effectively uses verbal, nonverbal, writing, and listening skills. • Completes paperwork accurately and timely. Verifies and correctly enters data. • Maintains an acceptable attendance record and is punctual. Supervisory Responsibility: Under the direction of the treasurer: plans work assignments, provide instructions and monitors assigned staff. Promotes teamwork and helps staff as needed to successfully accomplish delegated duties. Working Conditions: Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable. • Duties may require lifting, carrying, and moving work-related supplies/equipment. • Duties may require operating and/or riding in a vehicle. • Duties may require traveling to meetings and work assignments. • Duties may require performing repetitive tasks quickly. • Duties may require prolonged use of a computer keyboard and monitor. • Duties may require standing, reaching, bending, crouching, and/or kneeling. • Duties may require working extended hours. • Duties may require working under time constraints to meet deadlines. • Potential for exposure to adverse weather conditions and temperature extremes. • Potential for exposure to blood-borne pathogens and communicable diseases. • Potential for interaction with disruptive and/or unruly individuals. Performance Evaluation: Job performance is evaluated according to the policy provisions adopted by the Keystone Local School District Board of Education. The Keystone Local School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events. Application Procedure: Apply online via Applitrack Visit our website at www.keystonelocalschools.org Click on EMPLOYMENT