Motion Recruitment

Compensation

Full Description

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.