J & J Staffing Resources

Compensation

Full Description

Our client in Pennsauken, New Jersey is seeking an Administrative Assistant to join their team. This is a Temp to Hire position, Monday through Friday, 9:00am to 5:00pm, in person. Pay range is $20–$25 per hour, based on experience. Job Description: • Reviews all invoices for appropriate documentation and approval to entry into QuickBooks. • Enters payables into QuickBooks • Invoices customers into QuickBooks • Receives and processes supplies orders. • Answers all vendor and customer inquiries • Maintain accounts payable reports, spreadsheets and corporate accounts payable files. • Assists Accounting Manager with daily routine tasks • Assist in monthly closings. • Prepares analysis of accounts, as required. • Perform filing and copying. • Process bank deposits as required • Answer incoming calls, assist with interviews, gather information, screen calls, etc. • Set up of email and digital phone line maintenance • Communicates professionally with customers, fellow employees, vendors, etc. • Draft routine correspondence • Manage active open claims or other uncompleted tasks • Utilize Docusign for various contracts • Assist with marketing efforts • Enter and manage data in our Customer Relationship Management Software • Manage and maintain various electronic and hard copy forms • Manage calendars, schedule follow-ups, etc. • Prepare informative reports as needed, keep all reports current • Numerous other administrative tasks as assigned Required Skills: • High School Diploma or equivalent work experience, some accounting education preferred • Minimum 3 years of experience • Once year or more experience in QuickBooks • Experience with customer service with good communication skills