Gravity Staffing, Inc.

Compensation

Full Description

The Greenwich, CT office of a global investsment firm is looking for a Receptionist/Administrative Assistant to work on-site handling front desk responsibilities and also providing adminstrative assistance to teams, when needed. There will be more ad hoc projects, receiving mail, and directing visitors and less answering phones and stocking items. Reception Responsibilities include: • Welcome visitors and direct them appropriately • Answer, screen and forward any incoming phone calls while providing basic information when needed • Maintain security by following procedures and controlling access (monitor logbook) • Assist with daily lunch time reception coverage in other Greenwich office building • Manage and update conference room reservations within Outlook • Receive and sort daily mail/deliveries/couriers; ensure all packages are delivered to appropriate party • Monitor and manage multiple daily deliveries including lunch • Assist other admins with ordering catering for meetings as needed • Perform minor clerical duties as needed by teams in building – booking car service, dinner reservations, etc. • Manage work orders with building management company for repairs as needed • Ensure reception area is maintained in an orderly fashion • Assist the accounting team with sorting checks and other accounts payable projects • Assist with other ad-hoc projects Admin Responsibilities include: • Maintenance and management of calendars utilizing Microsoft Outlook; • Answer all phone calls in a professional manner, take messages or assist directly when appropriate; • Process expense reports in Concur ensuring compliance with the Travel & Expense Policy; • Coordination of internal and external meetings to include meeting material preparation (presentations, agendas and any other required documents); • Follow up on meeting action items, as directed; • Arrange travel including flights, hotels, car rentals, and car services through the Amex travel desk as needed; • Ad hoc-assignments as requested Desired Skills and Experience: • Possess a client-service orientation that focuses on delivering exceptional customer service to both external and internal parties • Attention to detail in the execution of every task incorporating a high degree of professionalism • Solid Communications skills, both written and verbal • Ability to be resourceful and proactive • Proven proficient working with Microsoft Office Suite; Experience with Concur a Plus • Good time manager with ability to recognize and set shifting priorities • Ability to be flexible to the needs of the day and maintain a calm composure • Must possess a team focused attitude with a demonstrated ability to work collaboratively with others