firstPRO, Inc

Compensation

Full Description

Our client, a rapidly expanding company in West Chester, is adding an Accounts Receivable Specialist to their team. This is a key role for someone who thrives on ownership, cross-functional collaboration, and keeping financial operations running smoothly. If you enjoy balancing deep detail work with proactive communication, this is a great next step. What You’ll Do • Manage the end-to-end AR process for a defined sales region: billing, payments, account activity, and everything in between. • Keep customer accounts clean, accurate, and up to date, jumping on discrepancies before they escalate. • Gather, review, and apply purchase orders tied to case activity, ensuring all documentation aligns with internal and field requirements. • Work closely with sales reps, operations, and distribution partners to verify case details and supporting paperwork. • Build precise invoices based on contracts, completed work, and internal pricing policies. • Distribute invoices promptly to customers and relevant internal stakeholders. • Lead proactive outreach via email and phone to drive timely collections. • Review aging reports, identify risk areas, and recommend escalation paths. • Accurately apply payments and reconcile accounts to ensure clean financial records. • Monitor distributor performance around PO submission, documentation, and adherence to AR procedures. • Flag issues, communicate gaps, and help drive corrective actions. • Partner with Sales, Operations, and Customer Service to resolve customer issues and reduce payment delays. • Provide reporting and AR insights to leadership for forecasting and strategic decision-making. What You’ll Bring • 2+ years of experience in AR, billing, or similar financial operations. • Solid understanding of invoicing, collections, and payment posting. • Ability to handle high transaction volumes with precision and urgency. • Clear, confident communication skills. • Strong Excel and ERP system proficiency. • Problem-solving mindset with a proactive, ownership-driven approach. • Experience in healthcare, medical device, or distribution environments is ideal. • Familiarity with POs, case-based billing, or documentation-driven workflows is a plus. Work Arrangement • On-site 3–4 days per week at the West Chester, PA corporate office.