Ferretti Search

Compensation

Full Description

My client is seeking a detail-oriented and proactive Accounts Receivable Specialist with 2–5 years of experience to join our finance team. The ideal candidate will have prior exposure to the manufacturing or construction industry and possess strong skills in invoicing, collections, and account reconciliation. This role is critical in maintaining healthy cash flow, supporting project teams, and ensuring accurate and timely customer billing. Key Responsibilities Invoicing & Billing • Prepare and process customer invoices accurately and in a timely manner based on project milestones, purchase orders, or service agreements. • Review contracts, job folders, and billing schedules to ensure billing accuracy and compliance. • Submit invoices through customer portals when required. Collections & Customer Account Management • Monitor aging reports and proactively follow up on outstanding accounts. • Communicate with customers via phone and email to resolve billing discrepancies and secure timely payments. • Maintain detailed documentation of collection efforts and payment commitments. Cash Application & Reconciliation • Apply customer payments to the correct accounts and invoices in the accounting system. • Perform regular account reconciliations to ensure accuracy of customer balances. • Identify and resolve unapplied cash or payment discrepancies. Reporting & Documentation • Prepare AR reports, aging summaries, and status updates for management. • Maintain accurate and organized AR records in accordance with company policies. • Support month-end closing activities related to accounts receivable. Cross-Functional Support • Collaborate with project managers, sales teams, and operations to resolve billing issues. • Assist with credit checks and customer account setup as needed. • Contribute to process improvements to enhance accuracy and efficiency within the AR function. Qualifications • 2–5 years of accounts receivable experience required. • Experience in manufacturing and/or construction industry strongly preferred. • Solid understanding of invoicing, collections, and account reconciliation processes. • Proficiency with accounting software (e.g., QuickBooks, Sage, SAP, NetSuite, or similar). • Strong Excel skills, including working with formulas and spreadsheets. • Excellent communication, customer service, and problem-solving abilities. • High level of accuracy, organization, and attention to detail. • Ability to manage multiple priorities in a fast-paced environment.