Confidential

Compensation

Full Description

Job Overview We are seeking a dynamic and highly organized Office Manager Bookeeper to join our team! This vital role offers an exciting opportunity to support daily office operations, manage administrative tasks, and ensure smooth communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills. As a key member of our organization, you will contribute to creating an efficient and welcoming environment while providing exceptional customer service. Your energy and enthusiasm will help drive our mission forward and support our team’s success. Need to know Quickbooks. Responsibilities • Manage front desk duties, including greeting visitors and directing them appropriately with professional phone etiquette • Operate multi-line phone systems to handle inquiries, transfer calls, and take messages efficiently • Maintain accurate data entry using computer skills, including Microsoft Office and Google Workspace applications • Organize and file documents systematically, ensuring easy retrieval and confidentiality • Assist with calendar management, scheduling appointments, meetings, and coordinating personal or professional events • Support office management tasks such as ordering supplies, managing correspondence, and proofreading documents for accuracy • Provide customer support by addressing inquiries promptly and professionally via phone or email • Perform clerical duties including typing, proofreading, data entry, filing, and maintaining office records with precision • Handle bookkeeping responsibilities using QuickBooks or similar accounting software when necessary • Support medical or dental receptionist duties if applicable, including patient check-in/out and appointment scheduling Qualifications • Proven office experience with strong clerical skills and familiarity with office management procedures • Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools • Experience with QuickBooks or bookkeeping is a plus • Bilingual abilities are highly desirable to serve diverse clientele effectively • Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment • Exceptional phone etiquette with experience managing multi-line phone systems and providing outstanding customer service • Personal assistant or medical/dental receptionist experience is advantageous • Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously • Knowledge of filing systems, proofreading techniques, and calendar management tools Join us in a role where your organizational talents will shine! We value energetic individuals who are eager to contribute to a positive workplace environment while delivering top-tier administrative support. This paid position offers the chance to develop your skills further within a vibrant team dedicated to excellence. Pay: $20.00 - $30.00 per hour Work Location: In person