ATC DRIVETRAIN LLC

Compensation

Full Description

Position Overview The Executive Assistant (EA) provides high-level executive support, drives alignment across the organization, and ensures flawless coordination of priorities. The EA also supports the executive leadership team and plays a critical role in improving organizational communication and cadence. This position is ideal for someone who anticipates needs, sets structure, and thrives in a fast-paced, global environment. Key Responsibilities Executive Support to the CEO · Provides proactive calendar and time management for the CEO, including: • Daily scheduling • Forward-looking calendar planning • Sequencing priorities based on strategic objectives • Ensuring the CEO is always prepared for upcoming commitments · Establish and maintain operating cadences for the CEO and executive team, such as: • Regular briefings • Monthly and quarterly reviews • Board-preparation milestones (e.g., CEO pre-review 4 days prior, final deck 2 days prior) • Annual planning cycles • Coordinate all domestic and international travel, ensuring itineraries are seamless and documentation (passports, visas, renewals) is current and accurate. • Prepare agendas, background materials, executive summaries, talking points, and follow-up trackers. • Screen, prioritize, and draft responses to communications on behalf of the CEO. • Manage highly confidential information with discretion and professionalism. • Support board-related preparation, including assembling materials, managing deadlines, and coordinating logistics. Customer & External Engagement • Plan, coordinate, and execute high-profile customer meetings, onsite visits, facility tours, and senior-level engagements. • Act as a professional point of contact for customers, partners, and external stakeholders. • Ensure follow-ups are captured, communicated, and completed. Executive Team & Organizational Coordination • Provide administrative support to the executive leadership team as needed. • Prepare organizational communications and facilitate timely delivery (CEO messages, all-employee meetings, leadership updates). • Coordinate and support internal events, town halls, and enterprise-wide meetings. Operational Support & Analysis • Support strategic projects and cross-functional initiatives at the CEO’s direction. • Conduct analysis, synthesize findings, and prepare recommendations or insights on select topics. • Maintain systems for tracking priorities, commitments, action items, and organizational initiatives. • Identify opportunities to improve processes and enhance executive efficiency. Qualifications • 5+ years supporting a C-suite executive, preferably a CEO. • Experience with complex, international calendar, and travel coordination. • Strong analytical and problem-solving abilities. • Exceptional communication skills and executive presence. • Highly organized, proactive, and adept at managing competing priorities. • Advanced skills in Microsoft Office Suite and collaboration tools. • Ability to manage sensitive information with absolute discretion. • Strong relationship-building skills at all levels of the organization. Work Environment • Role is based on-site in Farmington Hills, with occasional travel as needed. • Fast-paced environment that demands agility, discretion, and proactive thinking. ATC Drivetrain provides equal employment opportunities (EEO)