Asociacion Mayab

Compensation

Full Description

Job Summary We are seeking a highly organized, patient, and proactive Office Assistant & Organizer to support our administrative team. This role involves managing daily office operations, assisting clients with application processes, and maintaining an efficient workflow through effective communication and meticulous paperwork organization. The ideal candidate will possess strong computer literacy, excellent organizational abilities, and experience in administrative or clerical roles. Fluency in Spanish is required to effectively assist our diverse client base. This position provides an opportunity to contribute to a professional, client-focused environment while developing valuable administrative skills. Responsibilities • Greet visitors and manage front desk operations with professionalism, courtesy, and patience • Assist clients with completing and submitting applications accurately • Communicate clearly and effectively in both English and Spanish • Handle multi-line phone systems, screen calls, and direct inquiries appropriately • Maintain organized and accurate filing systems (digital and physical), with strong focus on paperwork management • Perform data entry and ensure all documentation is filed and labeled correctly • Manage calendar scheduling, appointments, and meeting arrangements using Google Workspace and Microsoft Office • Provide excellent customer service by responding to inquiries via phone or email promptly and patiently • Monitor office supplies and coordinate procurement as needed • Support administrative projects such as scanning, organizing, and managing documents • Provide personal assistance to team members when needed, including task prioritization and calendar support Requirements • Proven experience in office management, clerical work, or administrative support • Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools • Excellent organizational skills, especially in paperwork management and application processing • Ability to multitask efficiently and remain patient in a fast-paced environment • Exceptional customer service and phone etiquette • Bilingual and fluent in Spanish (required) • Previous experience in Office work • Strong attention to detail with proofreading and document editing capabilities • Ability to manage time effectively, prioritize tasks independently, and maintain a calm, patient demeanor • Professional appearance, strong communication skills, and a positive attitude Job Type: Part-time Pay: From $21.00 per hour Expected hours: No more than 30 per week Work Location: In person