Articon Hotel Services LLC

Compensation

Full Description

Accountant – Articon Hotel Services Location: Mount Prospect, IL Type: Full-Time About Us: Articon Hotel Services is a leading manufacturer and procurement company serving the hospitality industry. We specialize in delivering custom furniture and FFE (furniture, fixtures, and equipment) to hotel and commercial projects across the United States. Our operations span procurement, manufacturing, logistics, and financial management. Position Overview: We are looking for an experienced Accountant to oversee Articon’s financial operations, including vendor payments, project cost tracking, payroll processing, and tax coordination. This role is central to ensuring accurate financial reporting, maintaining cash flow visibility, and supporting project delivery through sound financial management. Key Responsibilities: Accounts Payable & Vendor Management • Pay vendors and suppliers upon leadership approval using ACH, wire transfers, checks, and vendor portals • Maintain and update Articon’s Cash Management Schedule, ensuring all transactions are accurately recorded by project • Coordinate with vendors and subcontractors for necessary documentation including W-9s, COIs, and lien waivers • Reconcile daily bank activity with internal records and monitor available cash • Prepare annual 1099-NEC forms for qualifying vendors by January 31 Project-Based Financial Tracking • Maintain and update project-level cost tracking and generate P&L reports for internal review • Ensure costs are properly coded to the correct project for accurate job costing and margin analysis • Assist with financial planning for ongoing and upcoming projects by forecasting cash flow requirements Payroll & Employee Support • Manage bi-weekly payroll processing for all employees and owners through an external payroll service • Review payroll for accuracy and confirm with leadership before final submission • Ensure adequate funds are available for payroll disbursements and related tax payments • Renew and support audits of workers' compensation and employee insurance policies annually Accounts Receivable & Client Support • Support team members in creating client invoices and purchase orders • Coordinate specialized draw requests and billing formats for clients with bank-financed projects • Maintain revenue tracking schedules and ensure consistency across reporting Tax & Compliance • Work with Articon’s external tax advisors to manage multi-state sales and use tax filings • Ensure timely preparation and submission of tax returns with necessary supporting documentation • Track filing deadlines for approximately 15 states and maintain compliance records Financial Reporting • Collaborate with external accountants to produce monthly, quarterly, and annual financial statements using QuickBooks Online • Support the year-end close process and preparation of annual tax returns • Deliver financial summaries and cash flow reports to company leadership regularly Requirements • Minimum 3 years of accounting experience in hospitality industry and construction accounting • Strong proficiency in QuickBooks Online, Excel, and Microsoft Office Suite • Experience in project accounting, cost tracking, or job costing preferred • Familiarity with payroll, vendor payments, and multi-state tax filings • High attention to detail, organizational skills, and the ability to meet deadlines independently Preferred Qualifications • Background in hospitality, construction, or manufacturing • Experience coordinating international payments and shipping documentation • Familiarity with insurance audits, general liability, and vendor compliance