Arizona State University

Compensation

Full Description

Job Profile: Administrative Operations Specialist 3 Job Family: Administrative Operations Time Type: Full time Max Pay – Depends on experience: $75,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records. Job Description: Salary Range: $57,900 - $75,000 per year; DOE Job Description The Campus Engagement Manager reports to the Chief Network Engagement Officer and works collaboratively with the University Innovation Alliance (UIA) team to support campus engagement in UIA activities and initiatives, including development and execution of in-person convenings, orientation and support of new members, and ongoing relationship management. They will also provide daily administrative support to the Chief Network Engagement Officer. Knowledge, Skills and Abilities: Strong knowledge of planning all aspects of in person and virtual events for multiple stakeholders, including the board, liaisons, and fellows attendees Strong knowledge of project management principles, change management practices, and techniques needed for large, complex projects. Strong critical thinking & problem-solving skills. Excellent written and oral communications skills effective with a broad, diverse audience. Ability to use technology to support high quality student success initiatives. Ability to be highly effective while managing shifting internal expectations. Ability to prioritize and manage large amounts of information relevant to the work. Skill in designing training materials and presentations. Skill in establishing and maintaining effective working relationships and establishing and facilitating work teams. Ability to work independently. Strong administrative management skills and experience supporting senior level executives in their day to day communication, prioritization of work and scheduling. Essential Duties Develops, plans and executes content and logistics for live and virtual event agendas such as convenings and retreats. Develops and maintains campus orientation materials. Supports timely orientation of new campus team members into the UIA community. Manages UIA website to ensure timely content and updates. Ensures all campuses are up to date on necessary agreements and contracts. Supports scale project management to ensure deliverables are met in grant agreements. Provides daily administrative support to the Chief Network Engagement Officer Other duties as needed and assigned based on UIA workflow. Desired Qualifications Experience developing strategies and workflow for executing complex projects and initiatives; ability to manage multiple complex tasks simultaneously. Experience fostering partnerships and developing understanding of needs, issues, and problems across organizations and stakeholder groups Experience in planning and facilitating meetings and events. Experience establishing and delivering on organizational priorities. Experience providing executive administrative support Experience working in a membership services role is highly desired Experience establishing and maintaining effective working relationships across a diversified population. Experience working effectively in an environment subject to changing priorities, sensitive/confidential information and short deadlines. Working Environment This position is a member of the UIA Central Team based at Arizona State University and will have a hybrid work schedule. Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of being in a stationary position. Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Ability to clearly communicate and exchange accurate information to perform essential duties. Review of completed tasks; provides and reviews assigned work activities to team members for quality and achievement of set goals. Will require 25% domestic travel for this position. Department Statement: The University Innovation Alliance (UIA) is the leading consortium of large public research universities working together to improve outcomes for all students across the socioeconomic spectrum, particularly low-income students, first-generation students, and students of color. The UIA is designed, organized, and led by our 19 member institutions’ presidents and chancellors. Together, we draw from every region in the country and span the spectrum of U.S. public research universities, from emergent institutions to land grant universities and state flagships. Since its launch in 2014, the UIA has transformed a theoretical concept for collaboration into a nationally recognized community of practice that is driving both institutional transformation and improved student outcomes. Our work is based on the simple proposition that when universities share ideas, experiences, and challenges, and work together, they can accelerate innovations that help students graduate with a college degree. Driving Requirement: Driving is not required for this position. Location: Off-Campus: Mesa/Tempe Funding: Grant Funded Instructions to Apply: Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: https://www.myworkday.com/asu/d/inst/1$9925/9925$15660.htmld To be considered, your application must include all of the following attachments: Cover letter Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. Current ASU employees and Contingent Workers should log into Workday to search for and apply to jobs using the Jobs Hub. Submitting your application using this portal may result in longer recruitment times. If you are not a current ASU employee, please create an external candidate account using a personal (non-ASU) email address and continue your application through this site. For step-by-step instructions, refer to the ASU Application Guide for External Candidates If you are a student (worker and non-worker) interested in applying for student jobs, please log into Workday to search for and apply to jobs using the Jobs Hub and click on Find Student Jobs in the lefthand menu. If you are a student (non-worker) interested in applying for staff jobs, please create an external candidate account using a personal (non-ASU) email address and continue applying through this site. About Arizona State University Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.