American Optometric Association

Compensation

Full Description

This position is based out of our main office in St. Louis, Missouri, but it is eligible for a hybrid schedule (up to 2 remote work days per week) in accordance with AOA's telecommuting policy. Ready to turn strategy into action and keep high-impact projects on track? If you thrive in a role that focuses on translating organizational strategy into actionable projects and fostering alignment across departments, this is your chance to make a measurable difference in a mission-driven organization. PURPOSE As the Executive Office Project Manager, you will serve as a key partner to the Chief Operating Officer and Director of Operations & Leadership Engagement, ensuring that strategic priorities and governance initiatives are executed seamlessly. You’ll manage cross-functional projects, support leadership, and streamline processes that strengthen collaboration across the association. From executing leadership programs to tracking milestones and preparing executive reports, you’ll be at the center of operational excellence. KEY RESPONSIBILITIES • Coordinate and manage Executive Office projects and initiatives, ensuring timelines, deliverables, and outcomes are achieved. • Serve as a central resource for leadership, facilitating cross-departmental collaboration and providing administrative support as needed. • Identify and implement best practices to enhance organizational data quality and program evaluation, ensuring accurate records and seamless integration across projects. • Prepare reports, presentations, and dashboards to inform executive decision-making and track progress against strategic goals. • Support governance and volunteer engagement processes, including annual appointments and Leaders Summit planning. • Maintain and update communication platforms such as SharePoint for Board and leadership resources. OUR IDEAL CANDIDATE • 3–5 years of experience in operations or project management; association or nonprofit experience preferred. • Bachelor’s degree in business administration, nonprofit management, or related field preferred. • Demonstrated success in translating strategic goals and initiatives into actionable project plans. • Proven ability to build relationships and foster collaboration across departments to ensure alignment of priorities and deliverables. • Skilled in facilitating projects through project management tools (Asana or similar). • Strong communication skills—able to craft clear reports and presentations for executive audiences. • Highly organized, detail-oriented, and comfortable managing multiple priorities independently. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • PMP certification is a plus. TRAVEL • Occasional travel for meetings and events (1–2 times per year).