Advantasure, Inc.

Compensation

Full Description

Job Description The Executive Assistant will provide high-level administrative and operational support to the Senior Vice President, General Auditor, and Chief Compliance Officer. This position plays a key role in ensuring the efficient management of day-to-day activities within the Audit and Compliance functions. The individual will handle a variety of administrative tasks, manage complex calendars, prepare professional communications and documentation, and coordinate department operations. This role will also assist with supporting meeting logistics, materials preparation, and follow-up actions associated with Audit Committee of the Board of Directors. The ideal candidate is highly organized, detail-oriented, and capable of handling confidential information with discretion and professionalism. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Provide executive-level administrative support including calendar management, travel coordination, expense reporting, and correspondence handling. • Schedule and organize meetings, conferences, and events for the Senior Vice President, General Auditor, and Chief Compliance Officer, ensuring materials are prepared in advance. • Support the Audit Committee of the Board by coordinating logistics, preparing meeting materials, drafting minutes, and managing follow-up actions. • Draft, proofread, and format professional documents, reports, and presentations with a high level of accuracy and attention to detail. • Monitor and prioritize incoming communications, ensuring timely responses and follow-through. • Manage department purchasing, invoices, and budget tracking as needed. • Exercise good judgment, tact, and confidentiality in handling sensitive information and communications. • Utilize software tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and SharePoint to prepare and manage documents, presentations, and reports. • Performs advanced, diversified, and confidential secretarial and administrative duties while working within general established guidelines, using judgment and discretion. • Initiates routine and some non-routine correspondence and memoranda. • Screens telephone calls and visitors and resolves routine and complex inquiries. • Schedules appointments, meetings, and travel itineraries, and coordinates related arrangements. • May prepare and distribute minutes of meetings. QUALIFICATIONS • High School Graduate or GED equivalent required. • Three (3) years of secretarial experience required. • Typing speed of 45 w.p.m. required. • Proficient in the use of PC applications, i.e., Excel and Word. • Excellent organizational skills, strong verbal and written communication skills required. • Proficiency in business English. • Must pass secretarial testing process. • Other related skills and/or abilities may be required to perform this job. All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability.